Office Manager (Detroit)
- Location: Detroit
- Type: Part time
STATUS: Part-time (20-24 hours/week), Non-Exempt
LOCATION: Detroit (Remote option based on CEO schedule)
REPORTS TO: President & Chief Executive Officer
OUR MISSION:
Michigan Women Forward is a community development financial institution whose mission is to expand economic opportunity for women and entrepreneurs of color by providing access to capital and business resources. Michigan Women Forward celebrates outstanding women by honoring their leadership contributions to the community, economy, and our state.
DUTIES/RESPONSIBILITIES:
The Office Manager provides administrative support to the President & CEO, managing calendars, scheduling, correspondence, liaison work with the Board, portal management for grants and reporting, and special projects that enable leadership to focus on strategic priorities and mission advancement. Provide ad hoc administrative support to the CFO.
This role requires strong organizational skills, absolute discretion with confidential information, and the ability to anticipate needs in a fast-paced nonprofit environment. This position is also responsible for the ongoing office management, including: ordering supplies and managing conference room schedules.
The ideal candidate demonstrates flexibility, problem-solving skills, and a genuine commitment to MWF’s mission to advance economic empowerment.
ESSENTIAL JOB FUNCTIONS:
Administrative Operations & Financial Support
- Manages calendar systems and meeting scheduling for President & CEO; coordinates with staff to ensure efficient scheduling and minimize conflicts.
- Processes correspondence, emails, and communications for President & CEO; maintains organized filing systems for leadership documentation.
- Supports financial administration, including invoicing, credit card purchases, administering membership and subscription renewals, and reimbursement requests for the CEO.
- Organizes and maintains confidential files, records, and documentation for leadership; ensures secure handling of sensitive materials.
- Provides administrative support for board meetings, donor meetings, and strategic initiatives led by President & CEO; provides ad hoc administrative support to the CFO.
Office Facilities & Technology
- Manages office supply inventory and vendor relationships; places orders to support office operations and is the MWF liaison with the property management of the Detroit office.
- Troubleshoots basic technology issues and coordinates with IT support providers; manages software access and credentials for leadership
- Maintains office equipment and coordinates service as needed.
Scheduling, Travel & Meeting Support
- Coordinates travel arrangements for President & CEO, including flights, hotels, ground transportation, and expense documentation.
- Schedules and provides logistical support for board meetings, leadership meetings, and stakeholder events.
- Prepares meeting materials, maintains agendas, and drafts committee and board minutes.
Executive Support & Special Projects
- Prepares reports, presentations, and materials as requested by the President & CEO and CFO.
- Coordinates special projects and initiatives led by the leadership team
- Maintains donor contact information and assists with acknowledgments and follow-up coordination.
- Represents MWF professionally in all interactions with board members, funders, loan clients, and external partners.
Other Duties as Assigned
- Performs special projects and tasks as requested by the President & CEO.
- Contributes to maintaining MWF culture and values through engagement in team activities.
EDUCATION AND PREFERRED QUALIFICATIONS:
Required
- College degree preferred; minimum of five years of administrative or office experience, preferably with executive leadership.
- Strong organizational and time management skills with proven ability to manage multiple tasks and priorities.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace; capability with databases and software portals used by funders (Grantsolutions, Fluxx, etc.).
- Excellent written and verbal communication skills.
- Demonstrated commitment to nonprofit work or community service.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Reliable transportation and ability to work a set schedule.
Preferred
- College degree preferred.
- Experience in a nonprofit, financial services, or small business environment.
- Experience with database management or CRM systems.
- Previous experience supporting multiple departments or programs.
COMPENSATION:
Salary range: $28-30 per hour (based on experience and qualifications)
Benefits (part-time eligibility)
- Access to professional development opportunities
- Position earns PTO hours monthly
- Flexible work arrangements for non-client-facing work as operationally feasible
WORK ENVIRONMENT/CONDITIONS:
The position requires regular presence in the Detroit office for direct coordination with the President & CEO and CFO. Some flexibility for remote work on administrative and data entry tasks may be available depending on operational needs. The role may occasionally require early mornings, late afternoons, or weekend hours to support board activities, strategic initiatives, or special events.
This position involves frequent interaction with staff, donors, vendors, and external partners, requiring professional demeanor and strong interpersonal skills. The role may require lifting office supplies and materials (up to 25 lbs.) and extended periods at a computer workstation.
COMMITMENT TO EQUITY & INCLUSION:
MWF does not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, sex, sexual orientation, marital status, disability, or any other characteristic protected by law.
We are committed to building a diverse team and creating an inclusive workplace. We encourage applications from individuals of all backgrounds and especially welcome applications from women and members of historically marginalized communities, as these perspectives strengthen our ability to advance economic equity.